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Lead Followup Strategy: Maximize Your Close Rates And Generate More Sales



Effective lead follow-up can be a game-changer for a brand's bottom line. Surprisingly, many small businesses fail to realize the substantial revenue they could gain by simply nurturing their leads more diligently.


This blog post delves into the crucial practice of lead follow-up, offering insights and strategies that are often overlooked but essential for businesses aiming to enhance their results. Discover why leads might seem unresponsive, the importance of outpacing competitors in lead engagement, and the undeniable need for a systematic approach to follow-up.


If you're looking to increase your close rate, reduce advertising costs, and generate more revenue, read on to uncover how refining your follow-up process could be the most impactful decision for your business growth.


The Surprising Power of Persistence

Did you know that, on average, it takes at least five follow-ups before most leads respond? A study by Marketing Donut reveals:


  • A staggering 80% of sales require five follow-up calls after the initial contact, yet a mere 44% of salespeople give up after just one follow-up.


This statistic alone should be a wake-up call!


Why Leads Might Seem Unresponsive

It's easy to misinterpret a lack of response as disinterest. However, the reasons behind this silence are often more benign. Your leads might be busy, or the timing might not be right. They could be in the research phase, weighing their options.


Whatever the case, it's also crucial to remember that if a lead is interested in your services, they're likely exploring competitors too. So if your follow-up strategy falls short compared to theirs, you risk losing out on a valuable opportunity.


The First-Mover Advantage

Speed is of the essence in lead follow-up.


Research by InsideSales.com shows that...


  • Responding to leads within five minutes makes you nine times more likely to engage with them.

  • The odds of qualifying a lead drop 21 times after the first 30 minutes.


The message is clear: promptness can significantly increase your conversion rates.


Crafting a Systematic Approach to Follow-Up

Random or haphazard follow-ups are a recipe for missed opportunities. Every business aiming for a higher close rate needs a structured, consistent system for following up with leads.


A Streamlined Follow-Up Strategy for Unresponsive Leads

When leads don't respond, it's crucial to have a clear schedule for reaching out. This sample plan outlines a basic but effective timeline for follow-up communications, balancing persistence with patience. Remember, the key is consistency, and this schedule is just a guideline. Adjust it as necessary to suit your business and industry norms.


Follow-Up Timeline

All followups should be both an email and a call. When you call, only leave a voicemail on day 1, day 14 and day 28.


  • Initial Contact Reply: Day 1

  • First Follow-Up: Day 3

  • Second Follow-Up: Day 7

  • Third Follow-Up: Day 14

  • Fourth Follow-Up: Day 21

  • Fifth Follow-Up: Day 28

  • Final Follow-Up: Day 45


After the final followup, you can continue checking in every few months. The idea here is that if the lead is no longer interested you want them to tell you. Don't just assume silence means disinterest. Remember, if you followup regularly at the very least you are going to become more "familiar" to the lead and that is only increasing the likelihood that you are their first consideration when they do decide to move forward.


PRO TIP: Write out some scripts / templates for what to say on each followup so you can just copy/paste and then customize a bit each time.


Managing Your Follow-Ups

For businesses juggling numerous leads, managing follow-ups can be challenging. Utilizing a CRM (Customer Relationship Management) tool like Pipedrive or HubSpot can streamline this process, helping you keep track of when to send out emails or make calls.


For smaller operations or those just starting, a well-organized spreadsheet can also suffice. The key is to maintain a system that allows you to track each lead's status and ensures no potential customer slips through the cracks.


The Massive "Leak" in Your Sales Process

Before pumping more money into marketing or advertising, it's vital to address the inefficiencies in your sales process. A lack of a systematic follow-up approach is akin to a leak in a vessel; no matter how much water you add, the loss remains - and is in danger of increasing under additional pressure. By not nurturing and capitalizing on existing leads, your business is leaving substantial revenue on the table.


The Urgent Need for a Follow-Up Strategy & Engaging Content

The necessity of a strategic approach to lead follow-up in business cannot be overstated. It's a critical component in ensuring that potential leads transform into loyal customers. However, the efficiency of your follow-up process isn't just about the system you use; it's also about the content you share.


In a world where digital content is king, having high-quality, effective video content can be the difference between a lead that goes cold and one that converts. Whether it's an introductory video in your email follow-ups or engaging content for your social media touchpoints, videos like those produce by Intrigue Studios, are specifically designed to maximize the effectiveness of your brand's marketing efforts.


Remember, in the realm of business, it's not just about reaching out; it's about standing out. Unlock the full potential of your leads with a systematic follow-up strategy and powerful video assets!


Interested in learning more about how Intrigue Studios can help you close more deals? Get Started here.


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